48-month NCOA

Since 2002

How to format & submit your data file for NCOA or PCOA processing

Data Format Guideline

Our Flexible formatting makes it simple. Data columns can be in any order & just about any format.

Data formats accepted:

Excel (XLS/XLSX) preferred

TXT, CSV, Tab-delimited & Pipe-delimited

Your data columns may be in any order you choose

Column names should be machine-interpretable, ie Address1, Address2, Postal Code, etc., with no special characters ($!=@^)

A Header Record containing column names must be in the first row of your data

Duplicate column names in header record not allowed

Maximum character length per column = 125 chars

XLSX files should contain a single worksheet page only (multi-worksheet files not accepted)

Include any columns needed on your end for working with the return data (ie, VoterID, Ref#, UniqueID)

For fastest processing name your columns accordingly:

If using a single name field: NAME
If using separate name fields: FIRSTNAME, LASTNAME, MIDDLENAME (optional) SUFFIX (optional). Any combination of these works.
For address columns: ADDRESS1, ADDRESS2 (optional), ADDRESS3 (optional)
If using a single CityStateZip column: CSZ, otherwise use CITY, ST, ZIP in separate columns
If updating a business list, use COMPANY to designate organization name

Prior to NCOA or PCOA processing a Processing Acknowledgment (PAF) form must be on file.

Log in and follow the prompts to download a PAF form. Complete & sign the top 1/3rd section of form. Submit the form by uploading it through the Member File Area.

For Layout Questions: support@ncoasource.com

File Submission

For National Change of Address (NCOA):

Click 'Add files...'
Select your file from where you saved it
Click 'Start' to upload your file. That's it.

For Proprietary Change of Address (PCOA):

First click 'Proprietary Change of Address'
Then click 'Submit' to confirm
Now click 'Add files...'
Select your file from where you saved it
Click 'Start' to upload your file

For any other service (ie, Reverse Email Append, Email Append, Phone Append, Deceased etc):

First click the button for the desired service
Then click 'Submit' to confirm
Now click 'Add files...'
Select your file from where you saved it
Click 'Start' to upload your file

If special processing instructions are needed:

Click 'Add Job Notes'
Enter any additional requirements

The first time you upload a file our Production Team will review the file format. If issues are found we will get back to you right away.